A Guide to the UK's New Electronic Travel Authorisation (ETA) System

The UK is continuing its phased introduction of the new Electronic Travel Authorisation (ETA) system that will affect non-visa nationals visiting the UK. It’s important to note that this will not impact individuals applying for or holding work visas.

This guide explains the ETA system, its effect on businesses and travellers, and the steps needed to ensure compliance with the new requirements.

What is the UK ETA?

The ETA is a new requirement for non-visa nationals who do not need a visa to visit the UK. The ETA requires these visitors to obtain ‘permission to travel’ before entering the UK.

This new rule applies to those visiting the UK for short stays, such as tourism or business trips, but does not affect those applying for or holding work visas. Essentially, the ETA is like the US ESTA.

Key Dates to Remember

The ETA has been introduced in phases, affecting different nationalities at different times:

1. Phase 1 (February 2024): Nationals from Kuwait, Qatar, UAE, Oman, Bahrain, and Saudi Arabia need to have a valid ETA to visit the UK.
2. Phase 2 (8 January 2025): Nationals from non-visa countries such as Australia, Canada, Japan, and the US will also require an ETA to visit the UK.
3. Phase 3 (2 April 2025): All EU /EEA nationals visiting the UK will need a valid ETA.

Who Needs an ETA?

The ETA applies to non-visa nationals visiting the UK for short-term stays, such as tourism, business trips, or family visits. Those travelling to the UK for work purposes or those applying for or holding work visas are not required to obtain an ETA.

How to Apply for the ETA

Applications for the ETA are made online. The cost is £10 per applicant (approximately €12 or $13). Once granted, the ETA is valid for two years or until the applicant’s passport expires, whichever comes first.

Visit the official webpage to apply HERE.

What Employers Need to Do

Review Travel Plans

Employers should assess their travel programmes to determine which employees might be affected by the new ETA requirements. It’s important to understand that this change only impacts employees visiting the UK, not those travelling for work under a visa.

Notify Travellers

Employees visiting the UK should be informed of the new ETA requirement well in advance of their trips. Travellers who do not obtain an ETA will not be permitted to board flights or other forms of transport bound for the UK.

Update Mobility Tools

Companies should update their travel management systems to reflect the ETA requirement, automating reminders for employees who are eligible and need to apply.

Budgeting for the ETA

Employers should adjust their travel budgets to account for the cost of ETAs where necessary. Although the cost per person is modest, it should be included in future planning, particularly for businesses with frequent travel to the UK.

Why the UK Government Says the ETA Matters

The UK government has introduced the ETA for several reasons:

• Enhancing Border Security: The ETA will allow the UK to better control who is entering the country, conducting security checks before individuals arrive.
• Preventing Overstays: The system helps track visitors, ensuring that they leave within their permitted timeframe.
• Streamlining Entry: The ETA simplifies the entry process for non-visa nationals, potentially reducing wait times at border control points.
• Screening High-Risk Individuals: The government can use the ETA to assess and manage potential security risks before travellers enter the UK.

Next Steps for Employers

• Inform relevant employees about the ETA requirements.
• Ensure only travellers without work visas are informed about this, as it does not impact work visa holders.
• Factor in ETA costs to travel budgets.
• Update your travel systems to include ETA tracking and compliance for visitors to the UK.

Final Thoughts

The ETA introduces a new layer of regulation for non-visa nationals visiting the UK for short stays, but it does not affect individuals applying for or holding work visas. Businesses and travellers can minimise disruptions by staying informed and preparing in advance. Clear communication and updated systems will help ensure a smooth transition to the new requirements.

For further guidance, it’s recommended to stay updated through official UK government channels or consult with immigration and global mobility experts like Immtell.